Terms and Conditions, Underhill Guest House

When you make this booking you are entering an agreement with us. Please read our terms and conditions of booking below. All guests, by making a booking, agree to these terms and conditions and agree to be personally liable for all amounts arising from their stay.

Deposit and payment: Our tariff includes accommodation and full breakfast. We will try to accommodate any special dietary needs with notice.

Children: We are sorry but we do not accept bookings for children under 14 years of age.

Group Bookings: it is the responsibility of the person booking group accommodation to ensure that all group members are aware of our terms and conditions and that payment is made to the proprietors in the event of any cancellation or failure to arrive by any member of their group.

Dogs: We may be able to accommodate dogs by prior arrangement, the person booking must make us aware of any potential dog prior to booking.  We reserve the right to say no to any booking with a dog, if you arrive for a stay with a dog without prior agreement you may not be admitted but still charged the full fee. We also have some guidelines with regard to dogs; they must not be left unaccompanied in the building, they must be kept on the lead in communal areas, they are not allowed in the breakfast room during the meal but are allowed to wait in the room or you must make alternative arrangements to suit your needs.

Parking. There is a car park to the rear of the building. 1 space is allocated to each guest room (except room 7 the single with adjacent bathroom). The car park is not large though each space may accommodate a saloon car, other larger vehicles may have to park on the street. We take no responsibility for vehicles or possessions in them left in the car park, nor do we accept any responsibility for damage done to a vehicle or property by one of our guests.

Cancellation policy: Once you have booked your stay, our agreement is a legal contract and any deposit you may have paid is non-refundable. If you need to cancel please contact us immediately. For cancellations made up to 5 days before your booking you will not be liable for the total balance. For cancellations made after this time or by failing to take up the booking without cancelling you may be liable for the full cost of your pre-booked stay. We work on a policy of actively trying to re-let accommodation which you may have to cancel but there may be times when we cannot manage to re-let rooms at short notice. The charge will be reduced for each day the room is re-let. For this reason you may wish to take out cancellation insurance, which is inexpensive and can be obtained from any good broker.

Non-availability: We would only cancel your booking if your accommodation was unavailable for reasons beyond our control. We would attempt to offer you alternative accommodation, however if this was not possible, or unacceptable to you, then we would refund all monies paid by you. Our liability would not extend beyond this refund. Arrival: check-in is from 3.00 pm to 7.00 pm. We ask guests to provide an approximate time of arrival and keep us informed if these times alter.

Departure: Please be ready to leave your accommodation by 10.00am on the day of departure. Your bill for the accommodation and any extras taken during your stay is payable on arrival.

During Your stay: After check-in you are welcome to come and go as you please, but we do ask that noise is kept to a minimum after 10.00 pm so as not to disturb other guests. Visitors are not allowed in the guesthouse without informing the proprietors. Hot food and takeaway meals must not be eaten in the guest rooms, however the dining room is always open and available for guests use.  We do  not offer daily room turn downs unless your stay is over  4 nights. If you run out of anything you just need to let us know at breakfast and we will provide it in a bag  on your door handle. If you are staying over 4 nights we will arrange the turn down with you when you arrive.

Anti social behaviour: any behaviour causing excessive noise or disturbance to other guests inc but not limited to; drunken arguments, shouting, singing, fighting or any criminal activity will result in you being asked to leave and the rest of your booking cancelled without refund.

Damages and Breakages: Please take care with our accommodation. You are responsible and liable for any breakages or damages which you cause to the accommodation or its contents. However we know that accidents happen and ask that you report these as soon as they occur. We do not normally charge for minor breakages, but we may send you an invoice for repair or making good if the damage or breakage is significant, and we may make an additional charge if you did not report this. Any debit or credit card details held would be applied for these purposes. A nominal charge of £25 will be levied for replacement room keys should the need arise.

Smoking policy: Underhill Guest House is a completely non smoking establishment. If any evidence is found of smoking in rooms, guests will be asked to leave immediately and will be liable for the full cost of their booked stay. In addition, an excess of £150 to cover the cost of deep cleaning and any further resultant loss of income may be charged.

Liability: We do not accept any liability for any damage, loss or injury to any member of your party or any vehicles or possessions, unless proven to be caused by a negligent act by ourselves or our employees or contractors whilst acting in the course of employment.

Room Allocation: Whilst we try to ensure the specific room requested is available, from time to time it may become necessary to change your room allocation to an equivalent standard of room. (For example, this may be due either to unplanned maintenance or a need to change room allocations in order to accommodate a long stay guest).

Data: Any data gathered during the course of this booking may be held on computer. With your permission we may from time to time contact you about promotions and offers. We will never share your details with third parties.